Some links on this page are affiliate links. If you buy through them, BestStacked may earn a commission at no extra cost to you. It never affects our scores, rankings or verdicts. Full disclosure.
Softr Review
Reviewed by Carlos Gil · Founder & Editor, The Best Network
Updated 6 min readEditorially reviewed
Quick facts
- Starting price
- Free; Basic $19/mo billed yearly ($25 monthly)
- Free plan
- Yes
- Best for
- Small businesses and operations teams that want a login-protected portal or internal tool on top of Airtable, Google Sheets or Softr's own database
- Platforms
- Web builder; apps run in the browser and as an installable PWA (Business); API and MCP server
BestStacked Score
Weighted average of 5 categories. Methodology below.
Quick answer
Which Softr plan do you need?
It depends mostly on how many people will log in. Free and Basic ($19 a month billed yearly, $25 monthly) are for very small apps: Free allows 5 app users in total and Basic 5 team and 5 client users. Pro ($99 yearly, $119 monthly) allows 10 team and 50 client users, custom user groups, Google sign-in, workflow webhooks and ClickUp, monday.com or Supabase data. Business ($329 yearly, $395 monthly) allows 30 team and 100 client users and adds HubSpot, Salesforce and SQL data sources, two-factor sign-in and an installable mobile app. Extra users on Pro and Business are billed monthly.
- Free plan
- Unlimited apps, 5 app users, 5,000 database records, 500 workflow actions a month and a Softr badge.
- Data
- Airtable, Google Sheets, Notion and Softr Databases work on every plan; HubSpot, Salesforce and SQL need Business.
- Trial
- Softr's docs describe a 7-day Business trial, extended to 14 days if you add a card; its pricing FAQ says no card is required.
- Skip it if
- You need hundreds of logged-in users on a small budget, a native mobile app, or custom code-level control.
The Verdict
Softr is a sensible way for a small team to put a secure portal or internal tool on top of data it already keeps in Airtable, Google Sheets or Notion, or in Softr's own database. Building with blocks and its AI Co-Builder is approachable, forms and apps are unlimited on every plan, and refunds are offered within 14 days on monthly and 30 days on yearly plans. The catch is the user limits: Basic allows only 5 team and 5 client users, so most client portals start at Pro, $99 a month billed yearly, and CRM and SQL data sources need Business at $329. Several Softr pages disagree on which plan includes features such as the mobile app, charts and conditional forms. We score it 8.5/10.
Best for
Agencies, consultants and operations teams building client portals, partner directories or internal tools for tens of users.
Skip if
You need many logged-in users cheaply, a native iOS or Android app, or complex custom logic better suited to Bubble or code.
AlternativesGlide, Bubble, Lovable
The Background
What Is Softr?
Softr is a no-code platform for building web apps such as client portals, internal tools, directories and simple CRMs. You connect a data source, such as Airtable, Google Sheets, Notion, Softr Databases or, on higher plans, HubSpot, Salesforce or SQL, then build pages from blocks such as lists, tables, forms, charts and Kanban boards. You set who can see and edit what with user groups and permissions, and automate tasks with Softr Workflows. An AI Co-Builder can generate pages, a database, permissions and workflows from a prompt, and AI agents and an MCP server work alongside. Apps run in the browser, and Business adds an installable progressive web app (PWA).
The Product
Softr Features: What You Actually Get
Blocks and AI Co-Builder
Pages are built from blocks such as lists, tables, forms, charts, calendars and Kanban boards. Softr's AI Co-Builder generates pages, a database, permissions and workflows from a prompt; AI features use monthly AI credits (5 on Free, 10 on Basic, 50 on Pro, 100 on Business), and building without AI still works when credits run out.
A consultant describes a 'client project tracker with file uploads' and gets a first version to edit.
Softr Databases
Softr's own relational database has no API rate limits and imports from CSV or Airtable. Limits per workspace are 5,000 records on Free, 50,000 on Basic, 500,000 on Pro and 1 million on Business, with 1,000 to 200,000 records per database.
A small agency moves its client list out of a spreadsheet into Softr Databases and builds a portal on top.
Users, groups and permissions
App users are split into team users, who share a business email domain with a builder, and client users, everyone else. Pro adds 3 custom user groups, advanced permissions, one-time email codes and Google sign-in; Business adds 10 groups and two-factor sign-in; Enterprise adds SSO and SCIM.
A property manager gives each tenant a login that shows only their own maintenance requests.
Workflows
Workflows are on every plan and counted by actions: 500 a month on Free, 2,500 on Basic, 10,000 on Pro and 25,000 on Business. Workflows pause when you hit the limit. Webhooks and API steps start on Pro.
When a client submits a request form, a workflow creates a record, emails the account manager and posts to Slack.
Forms, payments and mobile
Forms and submissions are unlimited on every plan. Stripe Checkout, Stripe's customer portal and PayPal are supported for one-time or subscription payments. Business adds push notifications and an installable PWA; Softr doesn't describe a native app.
A coach sells a paid membership directory with Stripe subscriptions and members install it on their phones.
Data sources
Airtable, Google Sheets, Notion and Softr Databases are shown on every plan. ClickUp, monday.com, SmartSuite and Supabase need Pro; HubSpot, Salesforce, SQL databases and REST APIs need Business; Snowflake and BigQuery are listed for Enterprise. Softr caches external data for 24 hours, per its docs.
A sales team on Business builds a partner portal that reads deal data from HubSpot.
Feature recap
- Unlimited apps, forms and submissions on every plan
- Airtable, Google Sheets, Notion and Softr Databases on every plan
- AI Co-Builder, agents and MCP server (AI credits per plan)
- Workflows with monthly action limits; webhooks from Pro
- User groups and advanced permissions from Pro
- HubSpot, Salesforce and SQL data sources on Business
- Stripe and PayPal payments
- PWA and push notifications on Business; SSO on Enterprise
The Numbers
Softr Pricing: Every Plan Explained
Softr charges per workspace, with limits on builders, app users, records, storage and workflow actions. The pricing page opens on yearly billing ('2 months off'); monthly prices are higher. Prices are in USD excluding tax and were checked on October 10, 2026.
| Plan | Monthly | Annual | Included Features | Best For |
|---|---|---|---|---|
| Free | $0 | $0 | Unlimited apps, up to 3 builders, 5 app users, 5K records, 1 GB storage, 500 workflow actions, 5 AI credits, Softr badge | Prototypes and personal tools |
| Basic | $25 | $19/mo | 1 builder, 5 team + 5 client users, 50K records, 5 GB, 2,500 actions, 10 AI credits, 1 custom domain, light branding | A small internal tool |
| ProBest value | $119 | $99/mo | 2 builders, 10 team + 50 client users, 500K records, 50 GB, 10,000 actions, 50 AI credits, no branding, 3 user groups, Google sign-in, webhooks, live chat | Most client portals |
| Business | $395 | $329/mo | 3 builders, 30 team + 100 client users, 1M records, 250 GB, 25,000 actions, 100 AI credits, 10 groups, 2FA, PWA, HubSpot/Salesforce/SQL, priority chat and onboarding | Larger portals on CRM or SQL data |
| Enterprise | Custom | Custom | Custom limits, SSO (SAML/OpenID), SCIM, audit logs, IP whitelisting, SOC 2 report access, CSM, invoice billing | Organizations with security requirements |
Softr's pricing is driven by logged-in users more than by features. Basic's 5 team and 5 client users rule it out for most client portals, so the realistic starting point is Pro at $99 a month billed yearly. Pro and Business can add users: team users at $3 (Pro, up to 50) or $5 (Business, up to 100) and client users at $1 or $2 each, billed monthly even on an annual plan after a 7-day grace period. Extra builders cost $5 to $24 a month depending on plan and billing, and extra custom domains $13 to $15. Data sources are also plan-gated, with HubSpot, Salesforce and SQL only on Business. Softr offers 50% off for non-profits and education, and refunds within 14 days on monthly and 30 days on yearly plans.
Pricing scenarios
What Softr costs for three apps
These are our calculations from Softr's published prices on October 10, 2026, not quotes. Taxes are not included.
Calculation 1, an internal tool for 5 colleagues on Basic. $19 a month billed yearly ($228 a year), or $25 monthly.
Calculation 2, a client portal with 8 team users and 120 client users on Pro. Pro includes 10 team and 50 client users, so add 70 client users at $1 = $70 a month: $99 + $70 = $169 a month on yearly billing, with the extra users billed monthly.
Calculation 3, a partner portal on HubSpot data with 25 team and 100 client users. HubSpot needs Business, which includes both: $329 a month billed yearly ($3,948 a year), or $395 monthly.
The Tradeoffs
Softr Pros and Cons
What we love
- Free plan with unlimited apps, forms and submissions
- Works on Airtable, Google Sheets, Notion or its own database
- AI Co-Builder drafts pages, data, permissions and workflows
- Built-in user groups, permissions and sign-in options
- Refunds within 14 days (monthly) or 30 days (yearly)
- 50% discount for non-profits and education
What could be better
- Basic allows only 5 team and 5 client users
- HubSpot, Salesforce and SQL data need Business ($329/mo billed yearly)
- Extra users are billed monthly, even on annual plans
- No native mobile app; PWA only on Business
- Softr's pages disagree on which plan includes the PWA, charts, conditional forms and data hosting
- Trial card requirement described differently in the docs and the pricing FAQ
The Audience
Who Should Use Softr?
Best for: agencies building client portals
Pro's 50 client users, user groups and permissions cover a portal where each client sees only their own projects and files.
Best for: teams already running on Airtable or Sheets
Softr puts a login-protected interface on top of data you already maintain, without migrating it.
Skip if: you're building a consumer app with many users
User limits and per-user add-ons get expensive quickly; Bubble or a code-based builder such as Lovable fits large user bases better.
The Methodology
How We Reviewed Softr
This is an editorial review, not a documented hands-on test. We didn't build an app in a Softr account. It's based on Softr's pricing page, which we read from its plan data because the page renders in the browser, its documentation on plans, databases, workflows, AI credits, data sources, forms, charts, payments and mobile apps, and its security page, all checked on October 10, 2026. The cost scenarios are our calculations from published prices. Where Softr's pages conflict, as on data hosting, PWA and chart availability, and the trial, we report both statements.
Our editorial evaluation considers product information, official documentation, pricing, features and professional experience. It is not a claim of documented hands-on testing.
Our review methodology →What changed
- : First published. Editorial review based on Softr's pricing page plan data, documentation and security page, checked on October 10, 2026.
The Field
Softr vs The Competition
Softr competes with no-code and AI app builders. Scores come from each tool's BestStacked review where we have one; prices are each vendor's own published entry plan, checked on October 10, 2026.
| Tool | Starting Price | Free plan | Best Feature | BS Score |
|---|---|---|---|---|
| Softr | Free; Basic $19/mo billed yearly ($25 monthly) | Yes | Blocks and AI Co-Builder | 8.5/10 |
| Glide | Basic $25/mo | Yes | Mobile-first apps from spreadsheets | Not yet reviewed |
| Bubble | Starter $59/mo billed annually | Yes | Full custom logic for complex web apps | Not yet reviewed |
| Lovable | Pro $25/mo ($21 billed annually) | Yes | AI-generated full-stack apps with real code | 9.1/10 |
| Noloco | Build $65/mo billed annually ($79 monthly) | No | Portals and internal tools on business data | Not yet reviewed |
| Retool | Team $10/builder + $5/internal user per month billed annually | Yes | Internal tools for technical teams | Not yet reviewed |
Glide: Glide is similar in spirit but leans toward mobile-style apps; its Basic plan includes 100 credits and 2 published apps.
Bubble: Bubble handles more complex logic and larger consumer apps, with a steeper learning curve and a higher entry price.
Lovable: Lovable generates code from prompts, which gives more flexibility than Softr's blocks but needs more technical comfort to maintain.Read our Lovable review →
Noloco: Noloco targets the same portal and internal-tool use case as Softr, at a higher entry price.
Retool: Retool suits developers building internal tools on databases and APIs, priced per builder and per internal user.
In The Wild
How People Actually Use Softr
A marketing agency with 40 clients
Build a client portal on Pro where each client logs in to see deliverables, approve work and upload files, with data in Softr Databases or Airtable.
A nonprofit running volunteer programs
Use the 50% nonprofit discount for a volunteer directory and sign-up portal on Google Sheets, with forms feeding a workflow.
A B2B sales team
On Business, give resellers a partner portal that reads deal and account data from HubSpot or Salesforce.
The Ecosystem
Softr Integrations
Softr connects to data sources, payment providers and automation tools. Its plan cards and comparison table give different integration counts (for example 59 versus 62 apps on Basic).
- →Data on every plan: Softr Databases, Airtable, Google Sheets, Notion
- →Data on Pro and up: ClickUp, monday.com, SmartSuite, Supabase
- →Data on Business: HubSpot, Salesforce, PostgreSQL, MySQL, SQL Server, MariaDB, REST API
- →Data on Enterprise: Snowflake, BigQuery (BigQuery doc says Business)
- →Payments: Stripe Checkout, Stripe Customer Portal, PayPal
- →Workflow webhooks and API (Pro and up); MCP server and API
Softr's Coda doc says both 'all Softr plans' and 'Basic plan and up', and its BigQuery doc conflicts with its plans doc. Confirm the data source on the plan you're buying.
Common Questions
Softr FAQ
The Final Word
Should You Use Softr?
Softr is an approachable way to build client portals and internal tools on Airtable, Google Sheets, Notion or its own database, with permissions, workflows, payments and an AI Co-Builder included. Its pricing is shaped by user counts: Basic suits tiny internal tools, most portals need Pro at $99 a month billed yearly, and CRM or SQL data needs Business at $329. Check the plan for features its pages disagree on, such as the PWA and charts, before you commit. We score Softr 8.5/10.
Yes, if
You want a secure portal or internal app for tens of users on data you already keep in Airtable, Sheets or Notion, without writing code.
No, if
You need hundreds of logged-in users on a small budget, a native mobile app, or complex custom logic.
About the reviewer
Carlos Gil
Founder & Editor, The Best Network
Carlos Gil is the bestselling author of The End of Marketing, a LinkedIn Top Voice, and founder of The Best Network. He brings 15+ years in marketing to practical reviews of AI, SaaS, email marketing, creator, and ecommerce software.
Get the best of BestStacked
The AI tools worth knowing. None of the noise.
- New AI tool and software reviews as they publish
- Head-to-head comparisons and stack breakdowns
- The occasional recommendation worth knowing
No fake urgency. No made-up weekly cadence. Unsubscribe anytime.