Best AI Meeting Tools

#1

Fathom

AI note-taker · Free; Premium $16/mo billed annually ($20 monthly)

9.2

The free plan includes unlimited recordings, transcription and basic AI summaries (advanced summaries cover the first 5 calls a month), with a choice of bot or bot-free capture (bot-free is a Mac beta). CRM sync is capped at 3 users per domain below Business ($25/user/mo annual, $34 monthly), which adds CRM field updates after calls. Asking questions across all your calls is still in beta, and SSO and custom retention are Enterprise-only. Fathom says it uses de-identified data to improve its own models unless you opt out.

#2

Fireflies.ai

Meeting assistant + conversation intelligence · Free; Pro $10/seat/mo billed annually ($18 monthly)

8.7

Fireflies joins Zoom, Meet and Teams as a bot or records through a Chrome extension without one. It lists English as primary, several European languages as supported and 100+ others in beta. Integrations, including CRMs, need Pro or higher. The free plan has limited AI summaries and 400 minutes of storage per team, and SSO sits on Enterprise ($39/seat, annual only). Fireflies says customer data is never used for AI training.

#3

Otter

Live transcription + meeting archive · Free / Pro $16.99/mo monthly ($8.33/mo annual)

8.8

Otter transcribes live during the call and offers AI chat within and across meetings. Free is tight: 300 minutes a month, 30 minutes per conversation and only the 25 most recent conversations. Salesforce and HubSpot note sync covers 1 user on Pro and 5 on Business ($19.99/user/mo annual). SSO needs an Enterprise license of at least 100 users. Otter's privacy policy allows training on de-identified data unless you opt out, though Enterprise workspaces are opted out by default.

#4

Granola

Bot-free AI notepad · Free (Basic); Business $14/user/mo

8.5

Granola captures device audio, so no bot joins the call, and it turns the transcript into structured notes. Granola says audio is deleted after transcription, which also means there is no recording to replay. The free plan keeps 30 days of history. Business adds HubSpot, Notion, Attio and Zapier, while Salesforce, SSO and org-wide retention policies need Enterprise ($35/user/mo).

#5

tl;dv

Meeting recorder + AI notes · Free; Pro $18/seat/mo billed annually ($29 monthly)

8.5

The free plan records and transcribes unlimited meetings in 30+ languages, but AI notes stop after 10 meetings and data is kept up to 3 months. Pro adds unlimited AI notes, CRM integrations, API and MCP access. Asking AI across many meetings is capped at 5 queries until Business ($29/seat/mo annual). tl;dv says data is hosted and stored in the EU.

#6

Read AI

Meeting reports + enterprise search · Free; Pro $15/user/mo billed annually ($19.75 monthly)

8.6

Read AI summarizes meetings and extends search to email and messaging. Free covers 5 meeting transcripts a month. Pro adds unlimited transcripts plus Salesforce, HubSpot, Notion and Zapier, but audio and video playback starts on Enterprise ($22.50/user/mo annual). SSO, SCIM and custom retention need Enterprise+ ($29.75/user/mo annual, 5+ licenses).

#7

Zoom Workplace AI (formerly AI Companion)

Built into Zoom Workplace · Free Basic plan; Pro $14.16/user/mo billed annually ($16.99 monthly)

8.5

Paid Zoom Workplace plans include unlimited meeting summaries, in-meeting questions and AI note-taking, with no extra seat to buy. Basic accounts get 3 summarized meetings a month. Zoom retired the AI Companion name in 2026; its agentic features now sit in ZoomMate, sold separately. SSO and managed domains start on Business ($18.33/user/mo annual).

#8

Microsoft Teams Premium / Microsoft 365 Copilot

Built into Microsoft Teams · Free; Microsoft 365 Personal $9.99/mo; Copilot Business from $21/user/mo

8.5

Teams Premium adds AI-generated intelligent recap plus meeting protections such as watermarking and limits on who can record. Microsoft 365 Copilot Business ($21/user/mo annual, or $18 for the first year on a promotion that ends December 31, 2026) adds Copilot in Teams alongside Word, Excel and Outlook. Both require an existing Teams license and an annual commitment, and neither helps with calls on Zoom or Meet.

#9

Gemini in Google Meet

Built into Google Workspace · Free / Google AI Pro $19.99/mo / Workspace from $7/user/mo

8.9

Gemini in Meet summarizes, translates and takes notes, and the same plan includes Gemini in Gmail, Docs and Drive. It's not on Business Starter, so Business Standard is the entry point. It only covers Google Meet calls, so it won't capture client calls on Zoom or Teams.

#10

MeetGeek

AI note-taker, bot or bot-free · Free (3 hours/mo) / Pro $9.99/user/mo billed annually ($15.99 monthly)

8.8

Joins Zoom, Meet and Teams as a bot, or records bot-free through a Chrome extension, Mac and Windows apps and a mobile app, and says it transcribes 100+ languages. The free plan covers 3 hours a month with API and MCP access but no CRM integrations; Pro allows 20 hours and connects to Salesforce, HubSpot, Pipedrive, Close and Attio. SSO and custom retention are Enterprise-only. MeetGeek says it doesn't train AI on meeting content unless you opt in.

#11

Claap

Sales call recorder + CRM auto-fill · Free (300 min total) / Pro $32/license/mo billed yearly ($40 monthly)

8.5

Records bot-free by default through a Chrome extension or desktop app, with a Zoom, Meet and Teams bot on every plan. CRM auto-complete for Salesforce, HubSpot, Attio and Pipedrive, coaching scorecards and questions across meetings need Business ($60/license/mo yearly, $75 monthly). The API and SSO are Enterprise-only, and every paid license in the workspace is billed, assigned or not.